Headshots at sales meetings, kickoffs and company conferences in Austin
Every headshot done before your team flies home.
Your sales meeting is the one week the whole company is in one building. We set up a headshot station down the hall from your sessions and photograph at least 20 people an hour per station, while the agenda runs.
Half day $3,995 + tax for up to 75 people. Full day $5,495 + tax for up to 130. Each extra station $2,995 + tax a full day. One retouched image per person is included.
Get a quote for your meetingTakes about 60 seconds. Ryan replies with clear pricing within one business day, with no obligation.
Organizations Ryan has photographed in 21 years
For the person planning the meeting
You have enough to run. The headshots should not be one more thing.
An events lead running a national sales meeting is already holding the hotel block, the agenda, the AV and four hundred travel plans. Here is what usually goes wrong with headshots at a meeting like that, and what we do about each one. It works the same way for a sales kickoff, an all-hands or a leadership offsite.
Get a quote for your meeting01
Hundreds of attendees
Each station photographs at least 20 people an hour, guaranteed. Two stations photograph 40. The station count is set from your headcount and the hours you can give it, in writing, before you book.
02
An agenda with no slack
Sign-up scheduling is included: your attendees pick a slot around their sessions, so nobody leaves a keynote to stand in a line. The station runs through breaks and sessions alike.
03
A hotel ballroom, not an office
The station needs about 10 by 10 feet and one standard outlet. A breakout room, a foyer corner or a hospitality suite works. Setup takes 45 to 60 minutes and is finished before your first slot.
04
People flying in from everywhere
This is the one week the whole team is in one building. Everyone is photographed while they are here, and each person gets a private gallery by email, so they choose and download from home.
05
Forty offices, one look
Lighting, background, posing and review are identical for every person, first slot to last, across every station and every day. We can also match the headshots your company already uses.
06
Files back fast, without chasing anyone
Most teams receive retouched images within 3 to 5 business days, with faster delivery on request. Nobody on your side collects picks: each person chooses in their own gallery. Files can be renamed by each person's name for your directory.
The station math
How many stations does your meeting need?
It is one sum: attendees, divided by 20 people an hour per station, divided by the hours you can give the station. Twenty an hour is the number we guarantee, so it is the number the plan is built on.
Ryan confirms the count against your agenda in the written quote.
| 75 people | 4 hours | 1 station | $3,995 + tax |
| 130 people | 6.5 hours | 1 station | $5,495 + tax |
| 200 people | 6.5 hours | 2 stations | $8,490 + tax |
| 400 people | 6.5 hours | 4 stations | $14,480 + tax |
What it costs
The team day rate, at your meeting.
One retouched image per person is included. Each meeting gets its own written quote within one business day, ready to forward to whoever approves the budget. There is no travel fee anywhere in the Austin metro.
Half day, up to 75 people
$3,995 + tax
Full day, up to 130 people
$5,495 + tax
Each extra station, about 130 more people a day
$2,995 + tax full day
$1,995 + tax half day
Each extra day at the same event
$2,500 + tax
Worked example: a 200-person sales meeting with two stations: $8,490 + tax. One retouched image per person is included in every price, not added per person on top.
Included
- Lighting and backdrop set up at your venue
- Posing and expression coaching for every person
- On-screen review, with a reshoot in the same slot if needed
- Sign-up scheduling for your attendees
- A private gallery for every person
- One retouched image per person
Options, quoted with your meeting
- File renaming by each person's name
- Real-time selection: each person picks their final before they leave the station
- Leadership and executive portraits
- Hair and makeup through a professional artist we bring in
- Additional retouched images at $30 each + tax
How it runs
From the quote to the last file, one person to deal with.
1. Quote
Send the dates, the venue and a rough headcount. A written quote with the station plan comes back within one business day. One deposit holds the date.
2. Slots
You get a sign-up link to send your attendees. They book a slot that fits around their sessions.
3. The station
Setup takes 45 to 60 minutes, before your first slot. Ryan Dunbar leads every team day, and every person is coached through their slot.
4. Files
Each person gets a private gallery by email. Most teams receive retouched images within 3 to 5 business days.
What clients say about the day
★★★★★
“They were on time, efficient, and professional. Additionally, they were able to accommodate all of our requirements and were personable to boot.”
★★★★★
“As someone that detests having my photo taken, I was bracing for a highly uncomfortable experience. Instead, Ryan immediately made me feel at ease...”
★★★★★
“Scheduling (and re-scheduling) was very easy. Ryan was extremely accommodating.”
Questions planners ask
Headshots at a company meeting in Austin
How many people can you photograph at a sales meeting?
At least 20 people an hour per station, guaranteed, and 40 an hour with two stations. A half day covers up to 75 people and a full day up to 130 with one station. For a larger meeting, a second station is added, so 250 attendees take a little over six hours across two stations. Ryan sets the station count from your headcount and agenda before you book, so the number is agreed in writing, not guessed on the day.
Can you set up in a hotel or conference venue in Austin?
Yes. The station is a full lighting and backdrop setup that needs about 10 by 10 feet of floor and one standard outlet, so a breakout room, a foyer corner or a hospitality suite works. Setup takes 45 to 60 minutes and is finished before your first attendee arrives. There is no travel fee anywhere in the Austin metro.
What do headshots at a company event cost?
The team day rate applies: a half day is $3,995 + tax for up to 75 people, and a full day is $5,495 + tax for up to 130 people, with one retouched image per person included. Each extra station is $2,995 + tax for a full day or $1,995 + tax for a half day, and each extra day at the same event is $2,500 + tax. A 200-person sales meeting with two stations is $8,490 + tax. Every meeting gets its own written quote within one business day.
Our attendees fly home after the meeting. How do they get their photos?
Each person reviews their images on screen at the station, and if they do not see one they would use, we reshoot in the same slot. Afterwards each person gets a private gallery by email to choose and download from wherever they are. Most teams receive retouched images within 3 to 5 business days.
Is this the same as a trade show headshot booth?
No. A trade show booth photographs strangers walking a show floor for a sponsor. This page is for your own people at your own meeting, photographed to one consistent company look and delivered for your directory, LinkedIn and badges. If you are running an exhibitor booth, see the convention headshot booth page.
Booking headshots for a team at its own office instead? See corporate team headshots.
Send the dates and a rough headcount. We will send back the plan.
Planning from another city is fine: send the venue, the room and the agenda, and the quote comes back in writing, ready to forward.
Get a quote for your meetingTakes about 60 seconds. Ryan replies with clear pricing within one business day, with no obligation.
Call or text (512) 790-8298, answered during business hours.